CONSTITUTION
(Approved, as amended by Chennai Chapter Board of Directors and members on May 15, 2018)
ARTICLE I. NAME
The name of this association shall be “The Chennai Chapter of AAHAM” hereinafter referred to as “AAHAM, Chennai”. This association represents AAHAM’s (American Association of Healthcare Administrative Management) local chapter in Chennai, India.
ARTICLE II. PURPOSE AND OBJECTIVES
The purpose of AAHAM, Chennai shall be to:
A. Promote and encourage the recognition of healthcare administrative management as an integral part of financial management throughout the healthcare industry.
B. Encourage the implementation of effective and efficient business and receivables management policies and procedures in the healthcare industry.
C. Stimulate and encourage an exchange of information among membership.
D. Develop and encourage the implementation of programs for the purpose of furthering the education and increasing the knowledge of the membership in the healthcare industry.
E. Develop and implement such programs that may add knowledge to, and encourage the development of, persons new to the healthcare industry.
F. Establish non-discriminatory standards of performance and professional conduct for persons who participate in or are involved in the management of healthcare administrative services of any healthcare facility or related field conducting business in the healthcare industry.. Cooperate with other healthcare organizations, institutions, other related agencies, third party payers and the public.
ARTICLE III. MEMBERSHIP
A. Membership shall be on an individual basis and not an institutional basis.
B. The membership may be divided in classes with only national members having the privilege of holding elected office or voting on any measure. (Local members may vote, but only national members may hold elected office.)
ARTICLE IV. MANAGEMENT
A. The Board of Directors will be the ultimate governing body of the association. The Board’s principal duties will be to establish the policies of the association and direct its operational affairs subject to the constitution and bylaws.
B. The association shall not discriminate against any member or applicant for membership because of race, creed, colour, national origin, political affiliation, sex, age, or handicap in the performance of its purpose and activities.
ARTICLE V. PERSONAL LEABEL1TY OF OFFICERS AND DIRECTORS
A. An officer or Director of the association shall not be personally liable to the association or its shareholders for monetary damages including, without limitation, any judgment, amount paid in settlement, penalty, punitive damages or expense of any nature (including, without limitation, attorneys’ fees and disbursements} for any action taken, or any failure to take any action, unless officer or Director has breached or failed
to perform the duties of his or her office under this constitution, the bylaws of the association or applicable provisions of law and the breach or failure to perform constitutes self-dealing, wilful misconduct or recklessness.
ARTICLE VI. MEETINGS
Annual or special meetings of the association shall be held as provided for in the bylaws.
ARTICLE VII. BYLAWS
The bylaws of the association shall be its governing laws, subject to this constitution.
ARTICLE VIII. INCORPORATION
Presently, the association is an AOP (Association of persons) and unregistered.
ARTICLE IX. AMENDMENTS
The constitution of the association may be amended, replaced, or added to in the following manner:
A. Any national member of the association may propose a change to the constitution. It shall be in writing and shall be submitted to the President of the Board, who shall place it in the agenda of the next scheduled board meeting.
B. The Board of Directors shall, by a majority vote of those present, determine if the proposed change shall be submitted to the national members for a vote.
C. Notification to all national members shall be in writing and shall inform the members of the article, or articles, to be changed.
D. The article, or articles to be changed shall be submitted to the members in their existing form and in the form of the proposed change.
E. Voting on any change shall be by two-thirds (2/3) affirmative votes of the vote*s cast and shall be required to adopt the said change.
THE AMERICAN ASSOCIATION OF HEALTHCARE ADMINISTRATIVE MANAGEMENT, CHENNAI CHAPTER
CHENNAI CHAPTER BYLAWS & REGULATIONSARTICLE I MEMBERSHIP
Bylaws
A. Application for membership shall be made All new members must complete a in writing.
B. The chapter president shall have the final the chapter president shall have the final Membership
C. Membership shall not be transferable from individual to individual.
Regulations
A. All new members must complete a membership application and profile form. Standard format is available with National A completed application/profile form must accompany the members’ dues payment.
B. Eligibility for membership shall be consistent with the ethical standards and
requirements of the national organization
C. A member who changes employment
shall continue membership for the reminder of the year for which dues have
been paid.
SECTION I: NATIONAL MEMBERS
Bylaws
A. A national member shall be an individual associated with healthcare administrative service.
Regulations
A. National members are entitled to full member benefits and services provided by the national organization.
SECTION 2. ASSOCIATE MEMBERS
Bylaws
A. Associate membership provides for local chapter membership and a limited affiliation with National Organization.
Regulation
A. Associate members are ineligible for any of the benefits or services entitled to National Members.
SECTION 3: STUDENT MEMBERSHIP
Bylaws
A student member shall be an individual who at the time of always applying for membership and during his or her student membership period, meets the qualifications of his or her learning institution for full time student status, but in no caser shall he or she carry less than yearly equivalent of twelve credits or units.
Regulations
Proof of credit hours required before student member status will be granted.
ARTICLE II DUES AND FEES
Bylaws
A. Membership dues (local / associate members) shall be for a fiscal year beginning January 1.
Regulations
Chapter board shall establish the local / associate member dues.
ARTICLE III VOTING
SECTION 1: ELIGIBILITY
Bylaws
Only national members in good standing shall A new member shall have the right to vote
Regulations
A new member shall have the right to vote on any issue during the reminder of the first year of membership if ballots are mailed no earlier than the beginning of the month after membership begins.
SECTION 2: MAIL VOTES
Bylaws
Voting shall be cast by mail, only on official ballot
Regulations
A. Mail shall be defined as postal or electronic format.
B. Mail votes shall be kept for a minimum period of thirty days after the results are announced in case recounts are required or other questions are raised.
SECTION 3: MAJORITY
Bylaws
A. All matters except as otherwise specified in this Constitution and Bylaws shall require a simple majority of those voting either by show of hands or mail.
Regulations
A. Candidates not attaining a simple majority are subject to a runoff election held between the two receiving the highest number of votes.
ARTICLE IV: MEETINGS
SECTION I: ANNUAL MEETING
Bylaws
A. The annual meeting is the official meeting of the chapter. The president and elected officers will provide the membership with a status report on activities.
Regulations
A. The president shall give notice of the annual meeting at least thirty days prior to the scheduled date. Notice shall be made in writing.
SECTION II. BOARD MEETINGS
Bylaws
A. The chapter board of directors will designate the site and forum for any board meeting.
B. Meeting of the board or committee may be held by electronic media transmission.
Regulations
A. The meeting place will be within India.
B. Board shall meet for a minimum of three times in a calendar year. One of these meetings can be on the same day as the annual meeting.
C. Voting shall follow the same format
as allowed under Article III.
ARTICLE V EXECUTIVE COMMITTEE
SECTION I: COMPOSITION OF THE EXECUTIVE COMMITTEE
The executive committee shall consist of the officers of the chapter
SECTION II: OFFICERS
There shall be five officers for the chapter. They shall be the President, First Vice President, Second Vice President, Secretary and Treasurer.
ARTCLE VI POWERS AND DUTIES OF THE EXECUTIVE COMMITTEE
SECTION I: OFFICERS
The election of a President, Secretary and Treasurer shall be determined by most of the votes cast for each office. National members who are associated with healthcare administrative services are eligible to run for office, provide they meet therespective officer qualifications.
Bylaws
A. President: Shall preside at general meetings including the annual meeting and special meetings as defined in Article IV and at meetings of the executive committee. The President shall review and decide appointments to all committees and be an ex-officio member of all committees, standing and special. President shall execute policy and provide leadership to the chapter. The President must be a CRCE.
B. First Vice President: Shall perform the duties of the President in the President’s absence. The First Vice President is the officer in charge of the certification committee, and any other committees assigned by the President. The First Vice President must be a CRCE.
C. Second Vice President: Shall be in charge
of the education committee and other committees as assigned by the President. Second Vice President must be a CRCE.
D. Treasurer: Shall be responsible for all monies of the chapter. He / she shall be responsible for financial reporting and budget development. Treasurer must be a CRCE.
E. Secretary: Shall keep or cause to be kept, full minutes of all meetings. Will be part of committees as assigned by the President.
Regulations
A. The President shall consult with the Executive committee and other officers and keep them fully informed so that programs may be coordinated and accomplished. The President shall strive during his/her term of office to guide the association so as to meet the objectives outlined in the chapter constitution and National Constitution.
B. The First Vice President shall perform such other duties as assigned by the President.
C.The Second Vice President shall perform such other duties as assigned by the President.
D. The treasurer shall cause all funds to be deposited in an account in the name of “Chennai Chapter of AAHAM Annual audited and signed statements must be submitted at the annual meeting and to the national organization.
E. Secretary shall perform other duties assigned by the President.
SECTION 2: TERMS OF OFFICE
Bylaws
A. The term of office shall commence January 1. Each of the elected officers shall be elected and serve for a term of two years and may be reflected for additional terms.
Regulations
A. Once an elected member assumes office, they shall be allowed to complete the term office despite change in employment status or job responsibility.
B. Should hold a valid CRCE to continue in office.
SECTION 3. EXECUTIVE COMMITTEE VACANCIES
Bylaws
A. If an elected member of executive committee prior to assuming office fails to meet the qualification necessary to hold that office, the office shall be declared as vacant. Also, if any member is adjudged to have violated the Code of Conduct promulgated by the organization.
Regulations
A. The board of directors shall by a written vote of majority, elect a successor or fill the unexpired term of office.
B. If the chair of the board is removed from executive committee, it shall also removal from the board of directors.
ARTICLE VII INDEMNIFICATION
Bylaws
A.To this Article, a covered person shall be defined as an association officer, serving in the chapter board or committee.
Regulations
A. Indemnification applies only to those acts or omissions which are done in the scope and course of the person’s duties as a member of the board or committee.
ARTICLE VIII AMENDMENTS
Bylaws
A. The bylaws may be amended, repealed, or changed by proposal of any member. The proposal must be approved by majority vote of the chapter board.
B. The Regulations may be amended, repealed, or changed by proposal of any member. The proposal must be approved by majority vote of the chapter board
Regulations
A. Any proposal for change in the bylaws or regulations must be in writing and shall be submitted to the board who shall place it in the agenda for the next scheduled board meeting.